The paperless office has been a long time coming. Digitization essentially began with the advent of computers in the 1950s. However, it was not until the late 1990s that companies began to seriously explore the possibility of going paperless. In part, this was due to the fact that early computers were large and expensive, making them impractical for many office tasks. But as technology progressed and prices fell, computers became more and more commonplace in the workplace. At the same time, scanners and other digital imaging devices became more sophisticated and easier to use. This made it possible to create digital copies of documents that could be stored on computers and accessed electronically. In the early 2000s, a number of companies began to implement paperless office systems. Some did so for environmental reasons, while others saw it as a way to increase efficiency and save money. Today, there are a number of different software applications that can help businesses go paperless. These applications can be used to create digital versions of documents, store them electronically, and share them with others. Going paperless is no longer just a dream; it is a reality for many businesses today.

The typical U.S. office worker uses more than 10,000 sheets of paper per year, which is about 2 cases of paper per employee. With an average price of $40 for a case of standard copy paper, this is an $80 annual cost per employee. The cost of the paper is only about 10–11% of the lifecycle cost of that paper, according to a government study conducted by California’s Alameda County. The main costs of paper documentation fall into copying, delivery, handling, storage, and retrieval of that paper, with copying costs at 33% and distribution costs at 56%, according to the Alameda study. Other studies show that for every dollar spent on printing documents, companies incur another $6 in handling and distribution of the paper.

The Alameda County study was reported in Mandy Haggith’s book Paper Trails: From Trees to Trash—The True Cost of Paper (Virgin Books, 2009).

Benefits

Benefits of going digital and minimizing the use of paper are great. Not only is it aid to cost reduction from expenses such as paper, ink and internal labor hours, also provides improved storage organization, easy access, data storage security, and accuracy. Our team will study the operations of your business, generate a digital solution, introduce the solution to current employees and generate standard operating procedures and video for training purposes.

Thing of the Future – Now

A paperless office may seem like a thing of the future, but it is actually a more environmentally friendly and cost effective way of doing business. By eliminating the need for paper, you can reduce your company’s reliance on trees and help to preserve our planet’s resources. And because paperless offices are more efficient, they can help to improve your bottom line. With so many benefits, it’s no wonder that more and more businesses are going paperless.

Setting Up

Setting up a paperless office may seem like a daunting task, but it’s actually quite simple. The first step is to contact us and let us know that you’re interested in going paperless. We’ll then schedule an appointment to gather information, once your digital office is set you can then access your office anytime, from anywhere in the world. And best of all, you’ll never have to worry about losing or misplacing important papers again. So go ahead and contact us today to get started on setting up your very own paperless office.

Maintaining

Maintaining a paperless office may seem like a daunting task, but luckily there are a few easy tips that can help. First, it’s important to have a good filing system in place. This will help you to keep track of electronic documents and ensure that they are easy to find when you need them. Second, make sure to regularly back up your files. This will prevent data loss in the event of a power outage or other unforeseen event. Finally, be sure to invest in quality scanning and storage devices. This will ensure that your documents are high-quality and will be easy to access in the future. By following these simple tips, you can maintain a paperless office with ease.

If you’re not sure where to start, there are plenty of helpful tips and resources available to get you started on digitizing your office. Once you’ve made the switch, maintaining a paperless office is relatively easy as long as everyone in the office is on board with the plan. By making small changes like going paperless in your office, we can all work together to make a big difference for our planet.

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